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Player Memo #2 - Tuesday 16th April 2024

ANZAC DAY - Thursday 25th April 2024

Please note that on Thursday 25th April 2024, ANZAC DAY Public Holiday the Club will be open for all sessions as per usual.

Various Group Leaders will share the sessions - Fabio, Brian, Brett, Stephy, John, Ansul, Reza etc.

While many (who still work) are also considering making it an extra-long weekend, all other Friday, Saturday, and Sunday sessions will also be unaffected.

Life Member / Club Statesman - Herb Ellis

The Management Committee is pleased to share a celebration of Herb's 88th birthday with all friends, players past and present at the Club on Saturday afternoon session - 27th April 2024.

The Club will provide afternoon tea, desserts, light refreshments, and a birthday cake for sharing. Members will be invited to share their playing experiences with Herb over the many years, and then Herb will be called upon to say a few words in reply.

A true gentleman of the game, always having time for everyone and the Club over a long distinguish playing career. Herb has been a Payneham Life Member since 2003.

NOTE - If you know of any player having a significant birthday milestone, please share with a Management Committee and the Club is happy to consider arranging something at their usual session (with their consent).

Patron of Table Tennis SA - Bill Oatey OAM

At the recently held AGM for Table Tennis SA (TTSA), Mr Bill Oatey OAM was again bestowed with the honour of being declared Patron of Table Tennis SA, a carryover from also holding the honour in 2023.

Congratulations to Bill for his continued, dedicated commitment to table tennis at Payneham and in SA for over 70 years.

Thanks,

PTTA Inc. Management Committee
Tuesday 16th April 2024

Player Memo #1 - Tuesday 16th April 2024

SGM Outcome & Minutes

The Payneham Table Tennis Academy Inc. held a Special General Meeting in the Clubrooms on Sunday 14th April 2024 to discuss and vote on the TTSA / TTA affiliation motion.

Motion to be voted is YES or NO:
'It is proposed that The Payneham Table Tennis Academy Inc. fully affiliate ALL social and 
competition players with Table Tennis South Australia / Table Tennis Australia.'

In total 71 eligible attendees were present, in addition to Paul Langley (TTSA President) and Cynthia Langley (TTSA Events) representing the states governing body in a non-voting capacity.

Item 1 - Opening & Welcome

Payneham Chairperson, John Cox welcomed all attendees, thanking them for giving up their time on Sunday to attend the Club in what is considered an important matter. Attendees were welcomed noting:

  • Paul & Cynthia Langley, representing TTSA,
  • Payneham Life Member & TTSA Life Member Bill Oatey OAM, and Patron of Table Tennis SA (2023 and 2024), plus
  • Payneham Life Member & TTSA Life Member Brian Howard
  • Payneham Life Members Marilyn Bull, Jeff Bull, Herb Ellis, Kaye Merrett, and Ken Granfield, and
  • All Payneham current and past social and competition players.

The current Payneham Management Committee (6 members) was introduced, Brett Edwards, Chris Phung, Marilyn Bull, Brian Howard, Stephy Ngu, and John Cox, who had effectively managed the Club for almost 4 years.

Apology for the 30-minute delay in commencing the meeting due to overwhelming attendance and the need to verify everyone's eligibility status to ensure no irregularities.

Meeting commenced at 11.00am.

Preamble (written) was provided, confirming that the SGM had been called by the Management Committee and the reason why being in response to the Club's preclusion from 2024 Winter Pennant after +60 years association due to only partial affiliation with the state governing body.

Constitutional clauses allowing for the SGM, the process of voting, the 14 days' timeframe, and the consequence of achieving a YES vote. It was confirmed that the purpose of the SGM was for the Management Committee to seek a mandate to update the Club's constitution, effectively changing the rules by removing Section 28 - Affiliation.

It was confirmed that if a YES vote was achieved, the change would be effective immediately, although a new constitution would need to be prepared and presented at either an AGM or another SGM for adoption.

It was highlighted that sole purpose of the meeting to provide a Q&A time, and then put the motion to a vote.

Reference to the Club's position on negotiations between TTSA and Payneham have previously been covered in the Club's Official Statement posted on the web page and circulated.

Item 2 - Confirmation of Attendees Eligibility

The process of checking the database of current financial members ensured that only current financial members since from 1st January 2024, and Life Members could vote. It was noted that membership renewals had been accepted during the week and on the day, given there was no suggestion of vote stacking, but delay in renewing.

71 Eligible names were accepted to cast a vote.

Item 3 - Confirmation of Quorum

It was confirmed that the Quorum required for either AGM or SGM is 5% of adult membership.

The meeting was advised that the Club had 380 financial members, split as 339 Adult and 41 Junior (ineligible to vote) - refer Section 23.1 a) of the Club's constitution.

As only 18 financial members were required to achieve a quorum the SGM was declared valid.

Item 4 - Q & A and Discussion

It was again highlighted that a time of 30 minutes was felt adequate for members to ask relevant questions of the Club's Management Committee and voice their view on pros and cons of affiliation.

It was again reiterated that TTSA representatives had offered to attend to answer questions and provide relevant information where applicable. On several occasions members were reminded of the purpose of the meeting, the Q&A discussion time and asked to show respect while at the same time expressing their disappointment on 2024 Winter Pennant outcome. Both John Cox and Paul Langley confirmed that best endeavours had been made.

From the outset the Management Committee advised it was the single motion for consideration, and nothing to do with membership or playing fees, or changing the flooring, or another matter.

The Management Committee reaffirmed the Club's strong financial position due to the past efforts of committees, reassuring questioners that there was no desire for the current team to consider any changes. This was reaffirmed by Brett Edwards on behalf of the Management Committee.

Paul Langley provided useful insight as to the Club's benefits in being fully affiliated - policies, grants, guidance & support, Winter Pennant. Paul Langley was quizzed by Stephy Ngu as to whether Payneham is the only partly affiliated Club in SA to which he confirmed “YES”.

It was queried as to why only 30 minutes allocated, but people were reassured if they stuck to the topic, and the floor was shared then people could express their opinions, as well as get the answers or reassurances required.

Consensus was that people were disappointed with the Winter Pennant outcome, some anger towards TTSA with short definitive notice, but it was also noted that many players had now found positions in either Adelaide or East Adelaide and others had decided not to play. Jordan Hua was thanked for assistance in working with Chris Phung.

Concern for Payneham players coming back for Winter Pennant 2025 was raised, several players in attendance confirmed Payneham was their home.

Item 5 - Voting and Decision

Prior to voting it was noted that a two-thirds majority is required at a SGM to effect rule change, so based on 71 eligible attendees a 48 YES vote was required.

People were advised that blank forms, additional names / comments would render the voting slip invalid.

Prior to voting everyone was thanked for giving up their time to attend.

Outcome of the Vote

63 – YES
8 – NO
0 – Abstained or Informal.

Motion carried by greater than two-thirds majority.

In closing to everyone who attended the SGM the PTTA Inc. Management Committee thanked them for the interest in their Club

Thanks,

PTTA Inc. Management Committee
Tuesday 16th April 2024

Player Memo - Monday 8th April 2024

The Payneham Table Tennis Academy Inc. will hold a Special General Meeting in the Clubrooms

SGM Reminder – Sunday 14th April 2024 commencing at 10.30am

There will be a single motion for members to vote on.

Motion #1 to be voted is YES or NO:

'It is proposed that Payneham Table Tennis Academy Inc. fully affiliate ALL social and competition players with Table Tennis South Australia / Table Tennis Australia.'

To vote you must be:

  • A financial member for 2023-24
  • Present at the AGM Our Constitution does not allow for proxy or postal voting)
  • Over 18 years of age.

Prior to receiving a voting slip your voting eligibility will be checked.

Overview

  • This is your Club and an especially prominent issue - reclusion after +60 years of participating in TTSA Winter Pennant for 2024 and the future without a change in affiliation status.
  • ALL members are encouraged to attend the Special General Meeting and cast their vote.
  • There will be a maximum of 30 minutes for Q & A and general discussion, representatives from the PTTA Inc. Management Committee will answer ALL questions in a transparent, honest, and complete manner, as is best known at that stage.
  • The motion will then be put to a vote via secret ballot.
  • Quorum for a Special General Meeting is 5% of the membership (aged above 18 years).
  • No proxy vote or postal votes can be accepted.

Agenda - Sunday 14th April 2024 at 10.30am

  1. Welcome & Opening - Chairperson
  2. Confirmation of Attendees and their financial status and being over the age of 18 years.
  3. Confirmation of Quorum Numbers - 5% of Membership (aged of 18 years).
  4. Q&A and general discussion (maximum 30 minutes)
  5. Vote and Decision on the Motion via Secret Ballot

Note:

If a YES vote is achieved, by two-thirds majority of eligible voters then Under Section 21 (RULES), Point (f) - “If the rules are altered in accordance with rule 21 (d) the altered rule takes effect immediately.”

A YES vote would require the need for a new constitution, the plan would be to issue a draft prior to the 2024 AGM and then take it to a vote for adoption.

Thanks,

PTTA Inc. Management Committee
Monday 8th April 2024

OFFICIAL STATEMENT - 7th April 2024

From PTTA Inc. Management Committee

TTSA 2024 Winter Pennant

It is correct that Payneham, a proud and significant club in the SA Table Tennis community will not compete in 2024 Winter Pennant. This is through no lack of dialogue between both TTSA and Payneham in trying to seek a compromise, possibly for another year.

From the outset of this response, I want to reiterate comments already made by others, and that is we are ALL volunteers, working in own businesses or paid employment, so time and effort for everyone is precious.

I note the endless emails, phone calls between Chris Phung / myself (Payneham) with Paul Langley, Greg Bungey, and Geoffrey Langhans (TTSA), accepting it was a very stressful and difficult time for all, even over Easter.

I can categorically state that discussions between our entities have been transparent, fruitful, and conducted in good faith, with the intention of achieving the best possible outcome for all parties involved. At the end of the day, Payneham wanted to maintain its place in the SA Table Tennis community.

There is NO ill will between Payneham Table Tennis Academy Inc. (PTTA Inc.) Management Committee and TTSA, however we will also state this is not the preferred outcome for 2024 Winter Pennant.

We also note, the Patron of Table Tennis SA, is Mr Bill Oatey OAM, and has been for 2023 and again in 2024. Bill is now in his mid-90's, a Life Member of both entities, in fact a Life Member at Payneham since 1959. Another of our committee members Mr Brian Howard, is also a Life Member of both entities. For both gentlemen, Payneham and table tennis has been a major part of their lives and both deserve the utmost respect, as they have given so much to the sport in SA. Both are very disappointed with the outcome.

Payneham has +60 years history, and we are an integral and important part of the SA table tennis community.

While the TTSA statement is generally factually correct, there are several incomplete and misleading statements by TTSA, and we seek to further clarify our Club's position.

After this considered response, we do not intend to make any further comment in social media.

While the current PTTA Inc. Management Committee has run the Club for the past four years and makes all day-day decisions for both social and competition aspects, we cannot change the rules of the Club's constitution.

Our constitution while at the time served the Club well, it is now out of date (adopted 2013) and to highlight that, the table tennis community needs to understand SECTION 28, which explains at length how the Club has in the past avoided full affiliation with TTSA. The document is in the public domain, so easily accessible, but to highlight the matter for everyone we have included the relevant extract below. You can then be the judge of what parameters the current management committee, (who I must reaffirm want change), must work with.

From the Payneham Table Tennis Academy Inc. Constitution

SECTION 28 - EXPLANATION

28.1 - Affiliation

    a) Until December 1987 the single objective of the club was to play competitive table tennis,
       and the entire club was affiliated with the state body, now known as TTSA.
    b) In December 1987 the objectives 'to play and promote social table tennis' was included in
       the Associations constitution and, consequently, the affiliation status of social sessions had
       to be determined.
    c) The Committee resolved not to affiliate social sessions because the informal nature of
        social play was inconsistent with the formalities of affiliation.
    d) In 2005 TTSA advised the Association that partial affiliation was no longer acceptable, and
       Association had to either affiliate totally or disaffiliate.
    e) The Committee resolved to disaffiliate and advised TTSA accordingly.
    f) TTSA responded to the disaffiliation advice by agreeing to continue with partial affiliation
       arrangements under the condition that the competitive group conducted its activities under
       by-laws that gave it a distinct identity. The Committee accepted the TTSA conditions and
       prepared by-laws that received Committee approval at a committee meeting held on 04/7/05.

28.2 - Social Table Tennis

    a) Interest in competitive table tennis declined between 1970 and 1980 and all clubs were
       affected - many closed.
    b) The difficulties facing the Academy were - Static membership - precarious finances -
       clubrooms unused most of the time - and the possibility of sharing the clubrooms.
    c) The Academy had to either expand or risk closure.
    d) The Committee resolved to introduce social sessions and to make social play one of the
       Academy's objectives. Social table tennis became a constitutional objective in December
       1987.

Payneham took a motion to the last AGM (August 2023) to seek a YES vote to enable the Club to move forward and register all social players, in addition to those who play competition, whether TTSA, NEHTTA or tournaments and are already registered.

Payneham is a significant club, and while we only have 6 playing tables, including the training room, we are open every day of the week, day, and night, boasting some 350 financial members.

Now to clarify, a change of rules to the constitution can only be done at an Annual General Meeting or by Special General Meeting, so with best endeavours we took the motion to the vote last year.

Like most organisations, if it is the usual dull business of an AGM, you struggle to get a quorum, but in 2023 we were overwhelmed with 62 attendees. The vote was taken by secret ballot, as allowed in the constitution, and was 33 NO and 29 YES, so you might think it was lost by 4 votes. Not the case, as for rule change under our constitution, two-thirds majority is required, of those attending the AGM that are financial and over the age of eighteen years. To achieve a positive outcome, we need 42 YES votes from the 62 attendees.

You might ask why we failed? It is quite simple, Payneham's membership and playing fees have been historically low and the consensus amongst the social players was that full TTSA affiliation would see the annual membership increase from $10 to upwards of $50-70, without any direct benefit to them.

So, 350 financial members, approximately 60 playing in various TTSA affiliated competitions / tournaments so that leaves approximately 290 members who have almost ZERO interest in TTSA affiliation. Now in speaking to social members, we know that many either were in support of a YES vote or did not attend. We have NO proxy voting; it is by attendance only, so while we had many motivated YES voters, most of the members are social. You can do the maths!

In hindsight, and we can all benefit from the AGM outcome and what should have happened after the failed vote at the 2023 AGM is simple:

  • The PTTA Inc. Management Committee should have issued a formal written request to TTSA seeking clarification for 2024 Winter Pennant and the Club's status based on the 2023 AGM outcome.
OR
  • TTSA should have told the Club to find a way forward to affiliate or you cannot participate in Winter Pennant 2024, noting the partial affiliation had continued for too long, or offered any other definitive scenario.

Neither happened, so both parties just continued, having intermittent dialogue but nothing defining and for the record I do not lay blame on either party.

Payneham, then at the request of TTSA submitted 12 teams for 2024 Winter Pennant, knowing our partial affiliation status, due to ALL the reasons outlined.

We received a compromise offer to participate, which we declined but did not want to shut the door, however without any definitive warning this came as a shock to club after the TTSA request for teams was completed by our delegate. It was an offer from TTSA that came across to the Club as take it or leave it. It was after team nominations had closed, so very little time to explore options. We had hoped the TTSA offer was a starting point for negotiations.

So right here I need to categorically state that Payneham (Management Committee) and TTSA (Board) want the same outcome - full affiliation.

As a Payneham delegate I attended the recent TTSA AGM, met with TTSA Board members after the conclusion of TTSA AGM, confirming that work had begun on developing a new constitution, so to say nothing proactive had been done is incorrect. TTSA can view Payneham management committee minutes to reaffirm this. Again, general chat, friendly, and both parties agreed that no significant change had been achieved and no definitive consequence decided.

TTSA know the commitment and willingness of the current management committee to effect change, also knowing the significant hurdles we face in doing so. But our endeavour is there to bring the club out of the 'dark ages', seeking all the benefits and support of full TTSA affiliation.

The declined offer was considered - we would not play at the Payneham venue in any grades for the season, we would wear Smash Hit shirts or something neutral, and would not be referred to as Payneham, again a neutral entity. We felt we were being given status like Russian or Belarusian athletes, and we believed it showed little respect for our shirt, club or history, the Patron of SA and other TTSA/Payneham Life Member, or the efforts of our current management committee.

Remembering this proud club was Club of the Year in 2022.

It was not palatable, nor did it come with any opportunity to meet face-to-face to discuss, as requested by our chairperson. The door from Payneham's perspective was and is always open and we were seeking alternative comprises, which were sent to TTSA from the Club. The Club can show the timing and details of these compromises.

We sought to play in WC 2024 while effecting a new constitution, offering to provide the venue with no charge, pay all player and team fees upfront and more importantly just maintain dialogue and goodwill. We were then told two weeks ago it is too late, too much has been done in scheduling.

We were repeatedly told that the season cannot be shortened or delayed, but Payneham NEVER sought or mentioned either of those options in any discussion with TTSA. Each time both those comments were raised it was by TTSA.

In the statement from TTSA about holding emergency meetings with all key stakeholders, this is not a correct statement, Payneham whom I consider to be a key stakeholder was never invited, nor any delegate attended any such 'emergency meeting' after the decision by TTSA was made.

As previously mentioned, as Payneham chairperson I did stay back for a 'chat' after the17th March 2024 TTSA AGM, but that was a planned catch up, arranged before the AGM by email from Paul Langley to me and not considered an 'emergency meeting' and almost a week before team nominations were submitted. At that stage it was another 8 or so days before Payneham received the 'compromised' 2024 Winter Pennant offer from TTSA.

There was no face-to-face contact with any representative of TTSA after the casual chat between Paul Langley, Greg Bungey, Geoffrey Langhans, and me following the conclusion of the TTSA AGM - 17th March 2024.

From Payneham to TTSA Board of Management there were numerous email and phone requests to meet with TTSA face-to-face to explore options, but NO meeting was ever held or offered, and then Easter was upon us and TTSA stood fast in their decision. Verification of this is easy through phone records and email trails.

NO such meeting was forthcoming from TTSA Board of Management, or any affiliates despite numerous and desperate requests from Payneham.

Payneham is in a strong financial position, it has never been about $ from the club's perspective, it has simply been working within the limitations we as a management committee inherited and the overwhelming odds stacked against the Club to effect change.

In closing, the Club is disappointed with the outcome and even at this late stage would still seek a meaningful resolution that would enable to Club to continue its long and rewarding association with Winter Pennant.

“If the sun comes up tomorrow, it is only because of men of good will. And that's - that's all there is between us and the devil.”
Kenny O'Donnell (White House Appts Secretary) - during Cuban missile crisis (1962)

We quoted this to TTSA, noting the men (and women) of goodwill are the TTSA Board and PTTA Inc. Management Committee members.

The devil is Payneham's outdated Constitution.

To further show Payneham's commitment for affiliation we have called a Special General Meeting, within the minimum notification time allowed under the constitution (14 days).

It will be held on Sunday 14th April 2024 at the Club, 10.30am

Only financial members in attendance and over 18 years of age can vote via secret ballot.

Our considered response notes that all parties entered discussions in good faith, without prejudice and with best endeavours to achieve a positive outcome. Payneham will continue to leave the door open to TTSA, to meet with other delegates etc. in seeking a way forward, even for WC2024.

This will be the ONLY official response from the Club, we will not enter into a ‘war of words’ via social media, and we maintain this is our version of events in what was a stressful and demanding time. We respect TTSA and the statement posted. We also note the considerable time and the resulting stress to all involved.

We take no responsibility for members or others making comments, they are not necessarily the view of the Payneham management committee.

This is the considered response of the PTTA Inc. Management Committee only.

John Cox
Chairperson
For and on behalf
Payneham Table Tennis Academy Inc. Management Committee

Player Memo Update - 30th March 2024

NOTICE of Special General Meeting
on Sunday 14th April 2024 at 10.30am, at the Club

The PTTA Inc. Management Committee confirms its decision to call a Special General Meeting for 14th April 2024 at 10.30am

Under Section 23, (Special General Meeting) Point a) Special General Meeting shall be held for the purpose of resolving special or unexpected issues.

Under Section 23, (Special General Meeting) Point b) Members must be given 28 days' notice of the meeting and the notice must explain the purpose of the meeting, and

Under Section 23, (Special General Meeting) Point c) If an unexpected and urgent issue arises the Committee may reduce notification period to a minimum of 14 days - the notification must explain the purpose of the meeting.

Under Section 23, (Special General Meeting) Point e) The business discussed at a Special General Meeting shall be confined to the purpose stated in the notice.

ISSUE at Hand

The Club's Management Committee and TTSA have tried to resolve the partial affiliation status and enable the Club to participate in 2024 TTSA Winter Competition. Despite best endeavours by all concerned only partial affiliation will not provide an opportunity for Payneham to continue it's +60 years history of playing in the state's peak table tennis competition.

Additional Information

Mr Bill Oatey OAM, who has been a life member of Payneham since 1959, is also a life member of TTSA will continue in 2024 as was the case in 2023 as PATRON of Table Tennis SA. Mr Brian Howard is a life member of both Payneham and TTSA.

The club is attempting to preserve and continue the long-standing association of competition table tennis in SA.

NOTICE - Purpose of the Meeting to vote on the Motion.

To vote on the Motion that would enable the PTTA Inc. Management Committee on behalf of the Club to fully affiliate ALL social and competition players with the state's peak body, Table Tennis SA (referred as TTSA) and Table Tennis Australia (referred as TTA).

As the proposed Motion requires a change to the Club's constitution it is required to:

Under Section 21, (RULES) Point d) - The rules contained in the constitution can only be altered at an Annual General Meeting or a Special General Meeting by a majority of at least two-thirds of the members present at the meeting who are over the age of eighteen years.

Under Section 21, (RULES) Point g) - A proposal to alter the rules can originate from the Committee or from any member who is over the age of eighteen years.

In the case being presented the proposal has been put forward by the current PTTA Inc. Management Committee.

Overview

This is your Club and an especially prominent issue, so ALL members are encouraged to attend the Special General Meeting and cast their vote.

There will be a maximum of 30 minutes for Q & A and general discussion - the motion will then be put to a vote via secret ballot.

Quorum for a Special General Meeting is 5% of the membership (aged above 18 years).

No proxy vote or postal votes can be accepted.

Agenda
Sunday 14th April 2024 at 10.30am

  1. Welcome & Opening - Chairperson
  2. Confirmation of Attendees and their financial status and being over the age of eighteen years.
  3. Confirmation of Quorum Numbers - 5% of Membership.
  4. Q&A and general discussion (maximum 30 minutes)
  5. Vote and Decision on the Motion via Secret Ballot
Note:

If a YES vote is achieved, by two-thirds majority of eligible voters then Under Section 21 (RULES), Point (f) - If the rules are altered in accordance with rule 21 (d) the altered rule takes effect immediately.

A copy of the Club's constitution is available at the club, please ask the Group Leader or PTTA Inc. Management Committee member to access.

Thanks,

PTTA Inc. Management Committee,
Saturday 30th March 2024

Player Memo #2 - 22nd December 2023

Annual Membership & Playing Fees for 2023-24

6 Month Membership 1st January to 30th June 2024

  • is $5.00 per player (Life Members excepted)

Please use the BLUE Player Registration cards

Membership renewal for the second part of 2023-24 is due from 1st January 2024.

Members - Session Playing Fees

  • For both social and competition sessions the fee is $2.00 for PTTA registered members

Non- Financial Members & Casual Visitors - Session Playing Fees

  • For non-financial players (as of 1st February 2024) and ALL Casual Visitors (as of 1st January 2024) the session fee is $4.00 (not negotiable).
  • Members who have not renewed their membership during January 2024, from 1st February 2024 you will have to a casual visitor rate.

PTTA Inc. Management Committee - December 2023

Player Memo #1 - 22nd December 2023

Festive Period Opening / Closing Times

Hi All

The PTTA Management Committee would like to confirm the opening / closing times for the Festive Period.

The Club will be CLOSED or LIMITED for these sessions:

Monday 25th December 2023 (Xmas Day) Closing from 12.00pm Limited Session Time Subject to Numbers
Monay 25th December 2023 (Xmas Day) Closed for Evening Session CLOSED
Monday 1st January 2024 (New Year's Day) Closing from 12.00pm Limited Session Time Subject to Numbers
Monday 1st January 2024 (New Year's Day) CLOSED for Evening Session CLOSED

NOTE - The Monday morning sessions on Xmas Day and NewYear's Day Brett is willing to open for a limited time, say 9.30am until 12.00ish

The club will remain OPEN for all other sessions.

The Management Committee would like to thank the Group Leaders for their time and dedication as well as other Volunteers for their continued support on what has been an interesting and challenging year for everyone.

Please take care over the Festive Period and stay safe and we look forward to seeing everyone for a safer, kinder and a prosperous 2024.

If you have any queries over the coming period, please email [email protected]

The PTTA Inc. Management Committee
Saturday 22nd December 2023

Player Memo #2 – Tuesday 5th September 2023

Congratulations to Brian Howard on being awarded Life Membership

At the Clubs recent AGM, Brian Howard was awarded Life Membership in acknowledgement for the years of service given to Payneham Table Tennis Academy.

In proposing the motion to the floor, Life Member Ken Granfiled highlighted the years of service to Payneham in various roles on the Management Committee since 2013, mostly as Secretary, but other roles including Treasurer, Acting Chairperson and Group Leader.

For many years Brian was the Club’s TTSA match night co-ordinator during the Winter TTSA Competition.

Brian has previously been awarded Life Membership of the now defunct Torrens Table Tennis Club and is one of only two Payneham members to have been awarded Life Membership of Table Tennis SA (TTSA) – the other being Bill Oatey OAM.

Congratulations, Brian the vote at the AGM was supported unanimously!

for,

The PTTA Inc. Management Committee,
Tuesday 5th September 2023

Player Memo #1 - Tuesday 5th September 2023

Hi All

Confirming the Finals Draw for the NEHTTA Winter Competition, all matches at Houghton / East Adelaide.

A Grade - 6th September 2023
(a) HNT 1 v TTG 3
(b) TTG 1 v PG 1

B Grade - 6th September 2023
(a) PG 2 v PG 3
(b) TTG 5 v ATH 2

C Grade - 6th September 2023
(a) PG 4 v HTH 4
(b) TTG 8 v HNT 5

D Grade - 6th September 2023
(a) ATH 5 v GG 5
(b) ATH 4 v HTN 8

All Grades Week 2 - Preliminary Finals - 13th September 2023
(c) Loser (a) v Winner (b)

Grand Final - All Grades - 20th September 2023
Winner (a) v Winner (c)

Good luck to all the approx. 40 Payneham members who play across the six NEHTTA clubs.

Thanks,

The PTTA Inc. Management Committee
Tuesday 5th September 2023

AGM - Voting on 2 MOTIONS - VOID Result

Hi All

The five members of the PTTA Inc. Management Committee held an 'Extraordinary Committee Meeting' on Thursday 31st August 2023 to discuss some irregularities in the voting of the two MOTIONS from the AGM held at the Club last Sunday, 27th August 2023.

As you are aware the voting for both MOTIONS had very close outcomes.

MOTION #1 - for full Club TTSA Affiliation - was NO with 33 votes and YES with 29 votes, NO MOTION was carried.

MOTION #2 - for Installation of Taraflex Flooring Courts 1-5 - was YES with 30 votes and NO with 29 votes, YES MOTION was carried (noting that 1 person departed after the first vote and two people abstained).

It has been confirmed that 62 people completed the AGM Attendance Sheet provided and this has been confirmed by the voting on MOTION #1, with ALL persons attending the AGM casting a vote.

  • Firstly, to confirm that AGM was valid as a quorum of 5% of members was achieved.
  • Secondly, as per the PTTA Inc. Constitution, Section 2 DEFINITIONS part e) - Member - means a current financial member of the association and / or a Life Member.

The Management Committee have matched the names from the AGM Attendance Sheet with Club's Registered Member List (as of 27th August 2023), and it has been discovered that six (6) people that voted on MOTION #1 were not current financial members, that is renewed their membership since 1st July 2023.

We cannot ascertain how many non-financial persons voted on the second MOTION #2 but it would be at least three (3) and up to six (6) persons.

As you are aware, at the request of numerous members prior to the AGM and again on the day voting for both MOTIONS was conducted by secret ballot, in accordance with the Club's Constitution, Section 22.2 Procedures at Annual General Meeting,

item b) - A Secret ballot shall be conducted if at least three members present at an AGM and who are over the age of eighteen (18) years make a request.

The non-financial people should not have cast a vote and have potentially influenced the outcome of both MOTION #1 and MOTION #2.

As the voting on both MOTIONS was by secret ballot the PTTA Inc. Management Committee have no way of properly validating the voting preferences of the six (6) people.

To validate the claim the Management Committee has advised the Public Officer, Gary Stiliano of the six (6) names, but requested they be kept confidential and not for general knowledge. Gary has received a formal signed letter advising of the discovery and the outcome from the committee meeting held on Thursday, with Chris Phung acting as Interim Chairperson.

The PTTA Inc. Management Committee have consistently advised since the AGM was announced that voting can only be:

  • by financial members (refer definition),
  • in attendance at the AGM and
  • over the age of eighteen years (18).

This advice has appeared on the Player Memo's issued via the Mailchimp database mailouts, on the Club's web page, on the signage on the front door, the Club's notice board, the Group Leaders desk and it has also been reiterated at various sessions by Group Leaders. On the day of the AGM prior to the voting it was also reaffirmed by the Chairperson, John Cox.

This is consistent with the Clubs Constitution, Section 22.3 - Voting Rights at Annual General Meeting

- a) With the exception of the following rule, each member over the age of eighteen (18) years present at an Annual General Meeting shall be entitled to one vote. No member shall be entitled to have either a postal vote or proxy vote.

As a result of the voting irregularities outlined by the PTTA Inc. Management Committee at its meeting today proposed the following motion for a vote by the five (5) Management Committee members:

'Due the outcome of voting on both MOTIONS being influenced by six (6) persons on the first MOTION and potentially up to six (6) persons on the second MOTION the PTTA Inc. Management Committee declares both MOTION outcomes VOID.'

And
'For the interim no further decision will be taken on the Club's Affiliation with TTSA or on the laying of Taraflex Flooring on Courts 1-5.'

The above two-part motion was carried unanimously at Thursday's (31st August 2023) Management Committee meeting.

The PTTA Inc. Management Committee have sought the support of the Public Officer to uphold the decision taken by the PTTA Inc. Management Committee at the Thursday 31st August 2023 meeting.

Thanks,

The PTTA Inc. Management Committee
Monday 4th September 2023

Player Memo - Saturday 2nd September 2023

TTSA Winter 2023 Competition Finals

Hi All

The 2023 Winter Pennant minor rounds have concluded, and the following teams have made the finals!

Semi-finals - held on regular night of play, either Monday or Tuesday night.

Payneham will have six teams participate in the finals of the Winter 2023 TTSA Competition - Good Luck!

MONDAY NIGHT- 4th September 2023

Teams Venue
State League (1) Adelaide 2 v (2) Brighton 1 Adelaide
(3) Brighton 2 v (4) Payneham
Division 1 (1) Brighton v (2) Adelaide 1 Adelaide
(3) Payneham 2 v (4) East Adelaide
Division 3 (1) Adelaide-East Adelaide v (2) East Adelaide Adelaide
(3) Brighton v (4) Adelaide
Division 5 (1) Payneham v (2) Brighton 1 Brighton
(3) Brighton 2 v (4) East Adelaide
Division 7 (1) Woodville v (2) Payneham 1 Brighton
(3) Payneham 2 v (4) Brighton 2

TUESDAY NIGHT - 5th September 2023

Teams Venue
Division 2 (1) Brighton 2 v (2) Payneham 1 Adelaide
(3) Adelaide v (4) German
Division 4 (1) Brighton 1 v (2) Brighton 2 Woodville
(3) East Adelaide v (4) Woodville 1
Division 6 (1) Brighton 1 v (2) East Adel 2 Woodville
(3) Adel-Payneham v (4) East Adel 3
Division 8 (1) East Adelaide 1 v (2) Brighton Woodville
(3) Adelaide 2 v (4) Adelaide 1

The winners of the (1) v (2) semis will progress straight to the Super Saturday Grand Finals (16th September 2023) and the losers will play the winners of the (3) v (4) semis in the preliminary finals!

Thanks,

The PTTA Inc. Management Committee
Saturday 2nd September 2023

PLAYER MEMO - 26th August 2023

The PTTA Inc. Management Committee advises the recent passing of John Geovanovich a respected Payneham social player, former Group Leader, Committee Member, Chairperson and Life Member.

On behalf of all involved at Payneham the Club passes on deepest sympathies to the family and friends of John.

Vale - John Geovanovich

After a long illness, John Geovanovich, affectionally known to everyone as John Geo passed away on Wednesday 23rd August 2023.

John was actively involved and a driving force in the running of our Club for over a decade, mostly while he was dealing with his own health issues at the same time.

John's initial involvement commenced in 2008 when he joined the Club's Management Committee as a member, and from 2012 as the Chairperson, a role which he would admirably perform until retiring at the 2019 AGM.

John was also actively involved as a Group Leader in several weekday social sessions, and for many years prepared the Club's Newsletter.

He was awarded Life Membership of the Payneham Table Tennis Academy Inc. in 2016, an honour thoroughly deserved for tireless efforts over many years.

In the words of one other long time Payneham member - "John Geo willingly gave up a lot of his time, and dedicated a lot of effort to the Club, always placing an emphasis on the needs of the members and the success of the Club".

Today, Payneham is a strong Club because of the efforts of people like John Geo, other Life Members, and volunteers who selflessly put countless hours and effort into the Club's success.

for

The PTTA Inc. Management Committee
Saturday 26th August 2023

Player Memo - Thursday 24th August 2023

AGM Reminder - Sunday 27th August 2023 commencing at 2.00pm

The Payneham Table Tennis Academy Incorporated will hold its Annual General Meeting in the Clubrooms

Sunday, 27th August 2023 at 2.00pm

There will be 2 motions for members to vote on.

Motion #1 to be voted is YES or NO: 'It is proposed that from 1st January 2024 that Payneham Table Tennis Academy Inc. fully affiliate ALL social and competition players with Table Tennis South Australia / Table Tennis Australia.'

Motion #2 to be voted is YES or NO: 'The Club will upgrade the stadium flooring for Courts 1-5 using the Taraflex flooring material.'

To vote you must be:

  • A financial member for 2023-24
  • Present at the AGM Our Constitution does not allow for proxy or postal voting)
  • Over 18 years of age.

Voting on each Motion will be separate and by secret ballot.

Comments prepared by the Management Committee on the Motions for Voting

We have prepared dot points on both Motions, however as the current Management Committee have different views on the merits of each Motion, we are providing ONLY factual, non-bias dot points. The TTSA Affiliation is much more complex, and we do not expect to be able to provide definitive answers to membership fees past the current period ending 31st December 2023 if the outcome of the Motion is YES.

Motion 1 - TTSA Affiliation Motion

  • Our Club has participated in Winter Competition since the 1960's.
  • The Club is currently affiliated with TTSA via the competition players only.
  • This is no longer acceptable to TTSA and other TTSA Winter Competition Clubs, who affiliate ALL their social and competition players.
  • TTSA has advised the current TTSA Affiliation fees are Social Players - $25.00 and Competition Players - $65.00 - in addition to the annual Payneham membership of $10.00 (for everyone).
  • Competition Players reimburse the Club partly for their team nomination fees, pay their own $65.00 TTSA affiliation fee, and pay the Payneham annual membership of $10.00. The Club subsidises the junior competition players, except their Payneham annual membership of $10.00.
  • Social members only pay the Payneham annual membership of $10.00, and the Club does not submit the list of our social players or pay any contribution to TTSA.
  • If a YES vote for the Motion for TTSA Affiliation (social & competition players) the Club would be responsible for either collecting or paying the TTSA social player fee for those social players who play and register at Payneham.
  • If a NO vote for the Motion for TTSA Affiliation, it is unlikely that Payneham will be permitted to continue to play in TTSA Winter Competition from the 2024 season as it is only partly affiliated, and this would not be satisfactory to TTSA or several other TTSA Winter Competition Clubs.
  • If a NO vote, nothing changes for the social players.
  • If a YES vote, Payneham will participate in TTSA Winter Competition in 2024, it will continue to receive approx. $1,600 venue hire for the Monday and Tuesday evenings the stadium is used for competition, and be eligible for TTSA grants, usually $1,000-1,500 for specific equipment items.
  • If a YES vote, the Club will drop one or maybe two of its current insurance policies (duplicated with TTSA) as we would partly come under the TTSA Umbrella Policy, a saving likely to be in the vicinity of $600-800 annually.
  • On the outcome of the Vote, if YES it is likely that the Payneham annual membership will be $35.00 (1st Jan to 31st December 2024, reviewed each year thereafter) for everyone - social and competition players, the Management Committee would then need to factor how to rebate the competition players (season starts May 2024) as they would have part paid ($25.00) their payment and competition teams are not formalised until after we are required to submitted our complete membership database to TTSA.
  • If a YES vote the Management Committee would need time to understand the mechanism of what is fair for all Payneham members, which may result in everyone (likely) paying the $35.00 annual membership fee and TTSA sorting the duplications (you only pay the TTSA social or competition fee once per year, no matter how many clubs / venues you play).
  • TTSA issues ALL registered competition and social players with a Player ID, TTSA would confirm if a duplication of fee has been paid and then sort reimbursement - we are unsure how this works.
  • All social players would be liable for paying the $25.00, if you pay at any other Club(s), it is likely you have paid that amount and the Payneham would not reimburse you. If you play socially at Payneham only, then either you or the Club would need to collect or pay the $25.00 - this has not been decided by the Management Committee. The $25.00 (TTSA) is in addition to the $10.00 membership fee for Payneham which is unlikely to be increased in coming years due to the financial position of the Club.
  • If a YES vote the Management Committee would need to decide whether it subsidises the Payneham only social players or requests that they pay the additional $25.00 (above the $10.00 annual membership to Payneham). We will not have an answer at this AGM.
  • All social players would come under TTSA Player Insurance; however, we are unsure of how effective that is as we are unaware of any claims.
  • While the Club can afford to subsidise Payneham only social players, the mechanism, the fairness etc. is something the current Management Committee cannot commit to or assess right now, therefore we make NO commitment of Payneham annual membership fees past the current period, ending 31st December 2023, if a YES vote is the outcome.
  • It is likely that the outcome of this Motion (Yes and No) will have an influence on the composition of the PTTA Inc. Management Committee going forward.

Motion 2 - Taraflex Flooring - Courts 1-5

  • The NPSP Council who own the building have previously granted approval to upgrade the floor on the condition that if the Club ever left the premises the flooring was to be returned to the original condition.
  • The cost was initially thought to be in the vicinity of $16,000, however we have indicative quotes of $5,500 for supply and $1,000 for installation, so total cost of approx. $6,500.
  • A future grant may be available, but this in not confirmed and would only partly contribute, however if a YES vote was achieved and the flooring was to be installed in the short term the Club would foot the bill.
  • Payneham is the only competition club in Winter TTSA that has not upgraded its flooring, most are using the proposed Taraflex.
  • It is suggested that it is easier on impact for joints and any falls providing more absorption, assists with grip for taking off and less slippery.
  • No special requirements for cleaning, neutral detergent is fine and then regular / usual sweeping.
  • Balls do not bounce as much on Taraflex as the wooden flooring.
  • Taraflex flooring may appeal aesthetically, however the current wooden floor is also having timeless appeal and is in very good condition.
Thanks,
The PTTA Inc. Management Committee
Thursday 24th August 2023

Player Memo – Monday 24th July 2023

2023 AGM Agenda & Motions for Voting

Hi All

Please find attached the 2023 AGM Agenda, confirming two MOTIONS for Voting that will be raised at the AGM.

Supplementary notes are attached.

If you would prefer that voting for the MOTIONS is conducted by ‘Secret Ballot’ rather than a ‘Show of Hands’, please advise a Management Committee member before the AGM. If three requests are received the voting will be conducted by ‘Secret Ballot’. Your request will remain anonymous.

You must be present, a financial member and over the age of 18 years to vote on the MOTIONS.

The Club’s Constitution does not allow for proxy voting.

AGM NOTICE

Payneham Table Tennis Academy Incorporated will hold its Annual General Meeting in the Clubrooms on:

Sunday, 27th August 2023 at 2.00pm

2023 AGM AGENDA

  1. Welcome & Opening of Meeting – 2.00pm
  2. Attendance Record
  3. Apologies
  4. Previous Minutes – AGM 2022 – held Sunday 28th August 2022
  5. Chairperson’s Report – 2022-2023
  6. Treasurer’s Report / Presentation of Audited Accounts – 2022-2023
  7. Nomination for Life Membership
  8. Nominations for Management Committee – 2023-2024
  9. Nominations for Public Officer
  10. Special Agenda Items

    Prior to a vote being held there will be a general discussion, time for Q & A, comments etc. This will occur separately for each Special Agenda Item (in the respective order).

    Motion #1 to be voted is YES or NO:

    ‘It is proposed that from 1st January 2024 that Payneham Table Tennis Academy Inc. fully affiliate ALL social and competition players with Table Tennis South Australia / Table Tennis Australia.’

    Motion #2 to be voted is YES or NO:

    ‘The Club will upgrade the stadium flooring for Courts 1-5 using the Taraflex flooring material.’

  11. Any Other Business
  12. Close of Meeting

AGM Voting Notes

To vote on the Special Agenda Items – Motion #1 and Motion #2 you must be present, complete the AGM attendance sheet and be a financial member of the Club (prior to 27th August 2023) – refer Section 22.3 Voting Rights at Annual General Meetings

Voting will be a show of hands for a ‘YES’ and a ‘NO’ for each motion, however if requested by 3 or more members voting will be by a secret ballot – refer Constitution Section 22.2 Procedures at Annual general Meeting Item B).

In anticipation that a ‘secret ballot’ is requested the PTTA Inc, Management Committee will have prepared separate Voting Slips for each motion.

It is not compulsory to vote for either or both motions.

To ensure that the AGM is concluded within a reasonable time, there will be a maximum of 30 minutes allocated for discussion to each motion before the Chairperson will call for a vote.

At the conclusion of voting for each motion the outcome will be declared.

A copy of the Club’s Constitution is available, located in the Group Leaders desk.

It is a given that if a ‘YES’ vote for Motion #1 is achieved that the Club will need to update the Constitution to reflect the motion.

‘Taraflex’ flooring is the same material that is currently on the training room floor.

Thanks,

for - PTTA Inc. Management Committee
Monday 24th July 2023

PLAYER MEMO –15th July 2023

Congratulations – Emily Wu

Payneham junior, Emily Wu was selected for the SA Girls U13 A-Team and participated in the National Championships recently held in Sydney.

Congratulations to Emily for all the hard work attending regular training and coaching sessions with Xiao and achieving selection in the SA State team.

Her Mum, Wei also attended the Sydney event as a support person for Emily and the SA State team.

Payneham Table Tennis Academy awarded Emily a sponsorship of $500.00 to assist with her uniform, travel, and accommodation to participate.

She currently plays for Payneham in TTSA Winter Competition.

Emily with SA State Tracksuit 2023 Nationals in Sydney
Emily with SA State Tracksuit 2023 Nationals in Sydney
Emily receiving $500 sponsorship form Payneham Table Tennis Academy from Management Committee member, Chris Phung.
Emily receiving $500 sponsorship form Payneham Table Tennis Academy from Management Committee member, Chris Phung.